Micklefield Hall London wedding venue

How to keep your wedding guests cool

As I write this blog post on how to keep your wedding guests cool, I am hiding in the basement of my local Costa Coffee at 8pm with an iced caramel latte. The heat of the house AND the office is too much to handle. With temperatures expected to soar to 38 degrees tomorrow, I can’t help but think of all those couples getting married in weather which feels more suited to the Sahara dessert. Brides in their dresses, and groomsmen in their three-piece suits. I salute you. But don’t panic, here are some ideas on how to keep your wedding guests cool.


Electric Fans

Obviously. But maybe not so obviously, you can rent pretty hefty industrial size fans. If your venue doesn’t have aircon, this will make a big difference to the comfort of you and your guests. Most of the time they just need a plug, but if you’re not sure where to start, just ask your wedding planner or venue coordinator. They should be able to point you in the right direction. At the time of writing, after a quick search online I found some to hire for £53 per week. (http://www.coolingandheatingsolutions.com)  Barg!


Paper Fans

At primary school, I was told that you shouldn’t fan yourself because the effort it takes makes you just as hot. I’m not sure if that’s true, but I continue to do it. You can get some on etsy which are made from recycled paper and can be recycled again after. This is important to me as the wedding industry extremely so wasteful. Place the fans on people’s seats for the ceremony or have a help yourself basket by the entrance. They’re a cost-effective option to helping people stay that little bit cooler. You can also get handheld battery-operated fans for around £2, which you could personalise with your names or wedding date to double up as favours!

wedding favours paper fans

Water, water, water!

Look, I know these suggestions on how to keep your wedding guests cool aren’t rocket science, but sometimes during the pre-wedding panic we forget about the simplest things. Have plenty of water and refreshing drinks on site, full of ice. Either in big dispensers like Kilner jars, or again you can personalise glass bottles and give them away as favours. Slightly love island esk, but as long as you don’t start shouting “I’ve got a text” every five minutes I think you’ll get away with it.

How to keep you wedding guests cool

Ice cream

The first thing I do when it’s hot is reach for something frozen. Another way to keep your guests cool is to pile on the delicious goodness which is ice cream. Speak to your venue/caterers to find out what they can do. Maybe you could do those frozen alcopop lollies? You know the ones which are basically an alcoholic Calippo? The DREAM on a day like today. If for whatever reason that’s not possible, you could call a local ice cream van and ask them to stop by. Most of the time, they will be more than happy to if they know they’re going to get a few people buy an lolly or two.


Frozen towels

This is probably one for the bride and groom and my personal favourite for getting to sleep at night. Running a flannel or small towel under cold water and putting it in the freezer for later will be a joy to go back to in a few hours. I sleep with one around my neck and it always cools me down instantly. If it’s super super hot, and you have a little place you can sneak off to for a quick five minute cool down, this will really help you drop your body temp quickly.



If your ceremony is outside, that is bloody lovely. But in temperatures above around 25 degrees, I think it’s sensible to re-address, particularly if the area is unshaded. Your guests will be really uncomfortable sitting in the beating sun, I’ve been there, it’s not nice to feel like you’re going to pass out as your best mate says I do. If you’ve got your heart set on it, then putting in place some of the steps above will obviously help, but try to have parasols, or other means of creating shade available too. Your venue will have a “wet weather option” which you may have to enforce. It’s a nice problem to have!

How to keep you wedding guests cool

Paddling pools

This is definitely the most random suggestion on how to keep your wedding guests cool. I don’t know about you, but I basically reflect the temperature of my feet. If my feet are cool, than so am I. They’re like my thermostat. If you have some outside space available, put up a few paddling pools for people to stand in while they’re having a glass of fizz. It may sound silly, but we all know when you get to a certain point of hot, you’ll do anything to cool down.

How to keep you wedding guests cool

So, I hope I’ve given you some ideas here on how to keep your wedding guests cool during the summer months, or destination weddings for that matter!

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Love Rebecca x

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